Privacy Policy and Security Statement

Oxford Document Management (ODM) has created this privacy statement in order to demonstrate our firm commitment to privacy and security. The following discloses our information gathering and dissemination practices.

We consider all data we collect through this website and elsewhere as private confidential information, and we will keep it private and confidential. We will not disclose, trade, rent or sell individually identifiable information about our website visitors, clients, or their applicants to any third party unless permission is granted in writing by our website visitor, client, or their applicants.

IP addresses are recorded in our website log files. The content of the log files are analyzed periodically to help us determine how many visitors we serve, and which pages of our site were most viewed. Your IP address only indicates where you connected from—it does not identify for us who you are when you are just browsing through our site. However, if you choose to become a client, your IP address is then associated with your name for your convenience so you do not have to re-enter your contact information again.

“Cookies”. A cookie is a small piece of text that is placed temporarily on your computer's hard drive. Only the server (website) that places the cookie can read the cookie. We use temporary session cookies as part of our security. When a client logs in with the correct client number and password, a unique cookie is sent to the client's browser identifying the client and enabling access only to that client's account information. The cookie disappears when the user exits the client-only area or when the user remains idle for more than three hours. If the login cookie is not present, there is no access to the protected area of the website.

We use a secure web server for the handling of all client, applicant, and credit card data. The secure server (SSL) encrypts or converts data into unreadable code, which allows users to enter private information and credit card data safely and securely. Our server offers 128-bit encryption. Our website is hosted by a company that maintains and protects the server with the proper firewalls and industry standard security measures making clandestine entry nearly impossible. We use VeriSign, a major commercial credit card processor and security company to handle the verification, authorization and processing of credit card charges.

If you have any questions about our Privacy and Security Statement, our practices, or your experience on our website, please call us at (800) 801-9114.

We will not disclose, trade, rent or sell individually identifiable information about our website visitors, clients, or their applicants to any third party unless permission is granted in writing.